Duplicate payment detection
Identify invoices that were paid more than once by matching invoice identifiers, amounts, dates, and vendor context across payment and AP tables, then route candidates for review.
Detect Overpayments and Payment Leakage
Find duplicate payments, overpayments, and missed credits by reconciling invoices, payments, and vendor statements. Reviewable results with a clear audit trail and automated follow-ups.
- Data protection
- GDPR
- Model training
- No training
- Certification
- ISO 27001
- Hosting
- In the EU
01 Overview
Recovery Audits / Overpayment & Duplicate Payment Detection
Recovery audits that do not live in spreadsheets
Recovery audits are often triggered when finance suspects leakage, duplicate payments, or missed credits. The challenge is that the evidence is spread across invoices, payment files, vendor statements, and email trails. Cloudsquid brings those sources into tables, reconciles them, and surfaces candidates for recovery with a review interface and audit trail.
Detect duplicates, overpayments, and missed credits
Cloudsquid helps identify duplicate payments, double-paid invoices, overpayments caused by credit memos not applied, and payment leakage hidden in vendor adjustments. The system structures the underlying documents, matches them across tables, and shows why a candidate was flagged so your team can validate quickly.
Turn findings into action
Once a case is confirmed, workflows can drive the next steps. You can trigger outreach to vendors, collect supporting documents, route approvals internally, and maintain a clear record of what was found, what was recovered, and what was resolved as non-recoverable. All done by AI Agents.
Built for auditability and continuous prevention
Recovery work should be traceable and repeatable. Cloudsquid keeps reviewer decisions, comments, and supporting evidence attached to each case. The same logic can then be reused to prevent future duplicates and leakage, not just find them after the fact.
Get in touch and see it in action
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02 Use cases
Recovery Audits and Payment Leakage Use Cases
01
02
Overpayment detection
Flag payments that exceed the invoiced amount, including cases where credits, discounts, or adjustments were not applied correctly, and keep evidence linked for validation.
03
Missed credits and unapplied credit memos
Surface credit memos and vendor credits that did not reduce payable balances as expected by reconciling statements, credits, and AP ledger data in one workflow.
04
Payment leakage investigation and vendor follow-up
Convert suspected leakage into a structured case, attach supporting documents, and trigger vendor outreach workflows to request confirmations and backup for recovery.
05
Continuous controls to prevent repeats
Reuse the same detection logic as a recurring control so duplicates and overpayments are flagged before release, with reviewer sign-off and a consistent audit trail.
03 Customers
In our customers’ words.
“We tackled a massive document backlog of over 50,000 PDFs in minutes. After cloudsquid we verify new customers in 1 hour instead of 1 day.”
04 Automate your process
Unlock hundreds of hours.
Without cloudsquid
View and understand thousands of files
Manual entry and work in spreadsheets and systems
Multiple days of work and dropped files
With cloudsquid
Flexibly extract any file type, format, or edge case without custom code
Agentic workflow builder with Python nodes and native warehouse connectors
Scale real-time processing or batch jobs seamlessly
05 Where to start
Start with a read-only lookback audit.
Hand us a bounded evidence set: ERP export, invoices, statements, contracts. We investigate the full scoped population in an isolated environment. You get quantified, evidence-backed cases: recoverable items, exception patterns, and recurring root causes.
06 Capabilities
Automate any finance and operations work.
01
Build easily with the AI assistant
02
Pull quality data from any file
03
Connect to any system in your stack
04
Export files into Excel and CSV
05
Solve hard tasks with AI agents
06
Update your ERP, CRM and SOR
07
Automate complex work in plain language
08
Save time and eliminate human error
07 Further reading
Learn more about this topic.
08 Frequently asked questions
Questions and answers.
What is a recovery audit in accounts payable?
A recovery audit is a review of AP and payment activity to identify recoverable amounts such as duplicate payments, overpayments, missed credits, or incorrect adjustments.
What data do we need to run duplicate payment detection?
Typically you need an AP invoice table and a payment table. Adding vendor statements and credit memo data improves coverage and confidence in recovery candidates.
How does Cloudsquid detect duplicates and overpayments?
Cloudsquid structures relevant documents into tables and reconciles them across invoices, payments, and credits. It surfaces candidates with an explanation so reviewers can validate and approve next actions.
How do we avoid false positives?
Results are reviewable with supporting evidence and reasoning attached. Your team can approve, reject, and comment, and that decision trail is retained for auditability.
Can we automate follow-ups and track recoveries?
Yes. Workflows can be triggered from each case to request backup from vendors, route internal approvals, and track status from identified candidate to resolved or recovered.
09 See it on your workflow
See cloudsquid on a real finance process.
Bring one process, its real inputs, and the exceptions your team handles today.